Updated 31 July 2026 — pricing checked on the vendors’ official pages; ratings and review volumes checked on Capterra. Where a vendor publishes no price, we say so rather than repeat a third-party estimate as fact.
✅ What “EHS software” covers, and what it does not
EHS — Environment, Health and Safety software is a category that stretches from a phone app for reporting a near miss to an enterprise platform running medical surveillance, chemical inventories and ESG disclosure. Buyers get burned when they compare products from opposite ends of that range on price alone.
In practice, four things are being bought under one label:
Frontline capture — inspections, audits, hazard reports and corrective actions, done on a phone by people who are not safety professionals.
Records of obligation — incident logs, injury and illness records, regulatory submissions, training and certification registers.
Risk and program management — risk assessments, permits to work, contractor management, management of change, behaviour-based safety.
Specialist domains — chemical safety and safety data sheets, industrial hygiene, occupational health, environmental and sustainability reporting.
Almost no product is strong at all four. The comparison below is built so you can weight the ones you actually need.
📋 The regulatory floor: what a US employer must record
Nothing requires you to buy EHS software. What US law requires is a specific set of records, and this is the part most translated comparisons get wrong.
Under 29 CFR Part 1904, covered employers must keep three things:
Form 300 — the log of work-related injuries and illnesses, maintained as they occur;
Form 300A — the annual summary, which must be posted from 1 February to 30 April of the following year, in a conspicuous place, signed by a company executive;
Form 301 — the individual incident report, completed within seven calendar days of learning that a recordable case occurred.
Records must be retained for five years following the calendar year they cover. Establishments above certain size and industry thresholds must also submit their data electronically to OSHA each year through the Injury Tracking Application, by 2 March.
Two things follow for a software buyer. First, “EHS software” and “OSHA recordkeeping system of record” are not the same claim — plenty of excellent inspection apps are not designed to produce a defensible 300 log. Ask to see the 300, 300A and 301 outputs, and the electronic submission file, during the demo. Second, if you operate outside the US, the equivalent obligations differ in kind, not just in form: the UK’s RIDDOR requires certain incidents to be reported to the regulator rather than merely logged, and most EU member states require a documented risk assessment that has no direct US equivalent. ISO 45001 is the common denominator many multinationals standardize on, but it is a voluntary management-system standard, not a legal requirement anywhere.
🏆 The interactive ranking
Pick a profile, switch on the filters that matter, and adjust how much each criterion counts. The ranking is recalculated in your browser. Open any product for its scores, strengths, limits and review sample size.
Your profile:
9 solutions ranked against your priorities — the per-criterion scores are explained in the methodology at the bottom of the page.
The only product in this panel a crew will adopt without being told to. It started as a mobile inspection app and still shows it: templates, photos, offline capture and issue reporting are excellent, and the free tier covers a team of ten. It is a frontline operations platform more than a compliance system of record.
EHS coverage
7.0
Usability & adoption
9.5
Price & transparency
8.5
Mobile & field capture
9.5
Regulatory reporting
5.5
Analytics & reporting
6.5
Rollout & support
9.0
Strengths
✅ Free plan for up to 10 users — the only genuinely usable free tier in the EHS panel
✅ Published price: $24 per seat per month billed annually, which almost no EHS vendor does
✅ The strongest mobile capture experience of the panel, offline included
✅ 4.6/5 across 354 Capterra reviews, with 95% rating it above 4 stars
Weaknesses
⚠️ Not built as an OSHA recordkeeping system of record: 300/300A/301 logs are not its native model
⚠️ Report customization and structured dashboards are the recurring complaint in public reviews
⚠️ Per-seat pricing gets expensive for a large frontline population; site-based pricing exists only on Enterprise
⚠️ AI credits are metered per seat per month, which is a cost line most buyers overlook
Pricing
Free for up to 10 users (5 active templates); Premium $24/seat/month billed annually ($29 monthly); Enterprise on quote
1. SafetyCulture — the one the crews will actually use
Overview
SafetyCulture began as a mobile inspection app and still shows it, in the best sense: templates, photos, offline capture and issue reporting are the strongest in this panel, and 4.6/5 across 354 Capterra reviews is the most substantial evidence base here.
It is also the only enterprise-adjacent EHS product that publishes a price: free for up to 10 users with five active templates, then $24 per seat per month billed annually ($29 monthly), then Enterprise on quote. Site-based pricing — which matters enormously once every frontline worker needs access — exists only at Enterprise.
Strengths
🆓 A genuinely usable free tier: up to 10 users with five active templates — the only one in the EHS panel.
💶 Published pricing, $24 per seat per month billed annually, which almost no EHS vendor does.
📱 The best field capture experience of the panel, offline included, learned in minutes.
🧩 A template model that adapts to any process without vendor involvement.
⭐ 4.6/5 across 354 Capterra reviews, with 95% rating it above four stars.
Weaknesses
📋 Not an OSHA recordkeeping system of record: the 300/300A/301 chain is not its native model. Verify it explicitly if US recordkeeping is your driver.
📊 Report customization and structured dashboards are the recurring complaint in public reviews.
💵 Per-seat pricing gets expensive across a large frontline population; site-based pricing exists only on Enterprise.
🤖 AI credits are metered per seat per month — a cost line buyers routinely miss when modelling total cost.
Who it suits? Organizations whose first problem is that nothing gets reported at all.
2. VelocityEHS — when chemicals are the problem
Overview
VelocityEHS is the deepest chemical management product in the comparison: safety data sheet libraries, GHS label printing, exposure assessment and industrial hygiene, plus the Humantech ergonomics module, which has no real equivalent among the others. Its review base skews enterprise, with chemicals the leading vertical.
Strengths
🧪 The best chemical management of the panel: SDS libraries, GHS label printing, exposure assessment.
🦿 Humantech ergonomics is a distinct capability, not a checkbox — nothing else here has an equivalent.
📈 Enterprise-grade risk analysis and industrial hygiene modules.
🏭 Used predominantly by enterprises, with chemicals the leading vertical.
Weaknesses
💸 No published pricing of any kind.
📚 A noticeable learning curve for new users is the most repeated criticism.
🔍 Reporting search and customization are described as limited relative to the volume of data held.
⭐ 85 Capterra reviews at 4.4/5 is a modest sample for a vendor of this size.
Who it suits? Manufacturers, laboratories and process industries where hazardous substances, not incidents, drive the compliance workload.
3. Cority — the occupational health lineage
Overview
Cority is the strongest product here for organizations with an in-house medical function: clinical case management, medical surveillance and industrial hygiene sit alongside the usual incident, audit and action modules, on one platform that also covers quality and ESG reporting. It rates 4.4/5 across 111 Capterra reviews.
Strengths
🩺 Occupational health as a first-class capability: clinical case management and medical surveillance, not an add-on.
🧬 Industrial hygiene alongside the usual incident, audit and action modules.
🌍 One platform across EHS, quality, sustainability and ESG reporting.
🏢 Credible at enterprise scale and across multiple jurisdictions.
Weaknesses
💸 No published pricing.
🛠️ Configuration-heavy: reaching value is a project, not a signup.
📏 Substantially oversized for a single-site employer with one safety manager.
⭐ 4.4/5 on 111 reviews, in a category where Capterra flags incentivized reviews.
Who it suits? Large employers with occupational health obligations — mining, heavy industry, healthcare, energy.
4. Intelex — breadth, at the cost of configuration
Overview
Intelex covers incidents and investigations, audits, corrective actions, risk, regulatory reporting, training and quality, with workflows configurable to an existing management system. Capterra lists $49 per user per month, which is more visibility than most of this panel offers — but the vendor publishes no detailed grid, so we treat that figure as indicative and mark the product as not publicly priced.
Strengths
🧰 A very wide module catalogue spanning EHS, quality and compliance.
⚙️ Genuinely configurable workflows, matchable to an existing management system.
🏢 An established mid-market and enterprise base across several jurisdictions.
👁️ A per-user figure is at least publicly visible, which is more than most of this panel offers.
Weaknesses
⭐ The lowest rating of the panel, 4.2/5 on a thin base of 63 reviews.
🛠️ Substantial configuration effort, which needs a budget line of its own.
💸 The $49/user/month comes from Capterra, not from a vendor price list — treat it as indicative only.
📱 Mobile is not the reason anyone buys this.
Who it suits? Organizations that already run a formal management system and want the software to match it, rather than the other way around.
5. EcoOnline — the European counterweight
Overview
EcoOnline builds its chemical safety around REACH and CLP rather than OSHA HazCom, and adds a lone-worker protection product few competitors offer at all. At 4.6/5 across 123 Capterra reviews it is the best-rated of the enterprise EHS vendors here.
Strengths
🧪 Chemical management built for the European frame (REACH, CLP), not adapted from OSHA HazCom.
🚶 Lone worker protection is a genuine differentiator — few competitors offer it at all.
⭐ 4.6/5 across 123 Capterra reviews — the best rating of the enterprise EHS vendors here.
🇪🇺 A European vendor, which shortens the data-residency conversation for EU and UK procurement.
Weaknesses
💸 No published pricing.
📋 OSHA recordkeeping is not its native frame: verify 300/300A/301 support explicitly if you have US sites.
🧩 A portfolio assembled partly through acquisition — ask which modules share one data model and which are integrated products.
Who it suits? European employers, and multinationals whose centre of gravity is the EU or the UK rather than North America.
6. EHS Insight — the only enterprise-style platform that publishes a number
Overview
EHS Insight starts at $4,600 per year for its small and mid-sized business offer and provides a 30-day free trial — both rare in this category. Pricing by organization rather than per seat suits an employer that wants every supervisor reporting without counting licences. Oil and gas and construction make up half its review base.
Strengths
💶 A published entry figure — $4,600/year — and a real 30-day trial. Almost unheard of in this category.
👥 Organization-level rather than per-seat pricing, which favours wide frontline rollout.
📱 Mobile app and real-time incident tracking are the most praised features.
🛢️ A strong fit for oil and gas and construction, which together make half its review base.
Weaknesses
🧾 $4,600 is an entry point, not a price list: the full grid is still quote-based.
📊 Dashboard complexity and customization limits are the recurring criticisms.
⭐ 59 Capterra reviews at 4.4/5 is a thin sample.
🩺 Less depth than Cority or VelocityEHS on occupational health and chemical management.
Who it suits? Mid-sized employers who want to evaluate seriously before entering a sales process.
7. SiteDocs — the narrowest and the best rated
Overview
SiteDocs is the highest-rated product in this comparison — 4.8/5 across 241 Capterra reviews, 99% above four stars — and deliberately the narrowest. It replaces the paper safety binder on a construction site: forms, signatures, worker certifications and inspections, on a phone, offline.
Strengths
⭐ 4.8/5 across 241 Capterra reviews, 99% above four stars — the best satisfaction score of the comparison.
🏗️ Purpose-built for construction and trades, not adapted to them.
🎓 Worker certification tracking tied to site access is a real differentiator.
📴 Offline-first: it works where the crews actually are.
Weaknesses
💸 No published pricing.
🧪 Narrow scope: no chemical management, no industrial hygiene, no ESG reporting.
🌍 Not a fit for a multinational needing consolidated indicators across jurisdictions.
🇨🇦 Strongly oriented to North American construction practice.
Who it suits? Contractors currently running safety on paper, who want that fixed this quarter.
8. Evotix — promising, but too few public reviews to score
Overview
Evotix is a mobile-first, configurable EHS platform aimed at organizations that want frontline reporting to actually happen, with a lighter implementation than Cority or Intelex. Public reviews are consistently positive on ease of use and support.
There are, however, only sixteen of them. That is not enough to draw a conclusion, so we show no rating for Evotix rather than publish a 4.7/5 that would look identical to Infraspeak’s 4.7 on 140 reviews. It is included because its positioning fills a real gap between the frontline apps and the enterprise platforms.
Strengths
📱 Mobile-first by design: reporting an event and completing training from a phone are the primary paths.
⚙️ Configurable without the enterprise project weight of Cority or Intelex.
🛟 Responsive support and cost-effectiveness are what public reviewers single out.
🇬🇧 A UK vendor, useful where RIDDOR reporting and UK data residency matter.
Weaknesses
⭐ Only 16 public Capterra reviews — too few to be treated as evidence, which is why we show no score at all.
💸 No published pricing.
🎨 Front-end polish and template customization limits come up in reviews.
🧰 A smaller module catalogue than the enterprise vendors it competes with.
Who it suits? Mid-sized organizations willing to run their own reference checks instead of relying on public review volume.
9. GearTracker — one obligation, done properly
Overview
GearTracker is included here for a narrow and specific reason, and it is not a general EHS platform. It covers one obligation end to end: proving that protective equipment was inspected, that it was issued to a named person, and that the person held the certification to use it.
It is priced per item, not per seat — $0.99 per item per year, free up to 100 items, with unlimited users on every plan — which means involving the whole workforce costs nothing extra.
Strengths
🆓 Free up to 100 items, with unlimited users on every plan including free.
💶 Priced per item rather than per seat, so involving the whole workforce costs nothing extra.
👤 Equipment, assignment, training and certification in one record, with expiry alerts.
🌍 Deployed across several countries with a multilingual interface.
Weaknesses
🚫 It is not an EHS platform: no incident reporting, no root-cause analysis, no audit or action-plan engine.
📚 No regulatory content service, which VelocityEHS, Cority and Intelex all make a central argument.
🧪 No chemical management or safety data sheet module.
⭐ No independent public review base, against 354 reviews for SafetyCulture and 241 for SiteDocs.
Who it suits? Organizations whose PPE and certification compliance is the gap — alongside, not instead of, an EHS platform. See our equipment inspection software guide.
Usability & adoption — whether an untrained supervisor files the report instead of emailing a photo.
Price & transparency — price level, trial, and how much of the total is knowable before a sales call.
Mobile & field capture — offline capture, photos, QR codes, inspections done where the work is.
Regulatory reporting — OSHA 300/300A/301 and electronic submission, RIDDOR, ISO 45001 evidence, regulatory content updates.
Analytics & reporting — leading and lagging indicators, dashboards, multi-site consolidation, ESG.
Rollout & support — configuration effort, data migration, training, support across your time zones.
How the scores were built. Feature presence was verified on the official product pages. We then penalized the absence of published pricing, features available only as paid options, and plan limits that make the entry tier unusable in practice. Capterra ratings are a corroborating signal, never functional proof — and Capterra itself discloses that several vendors in this category solicit reviews with a nominal incentive, which is why review volume matters as much as the score.
The per-criterion scores are an editorial judgement: no public standard turns a feature list into a number out of ten. They are shown and re-weightable so you can disagree with our ordering using your own priorities.
🧪 How to evaluate an EHS platform without being sold to
Bring your own incident. Take a real recordable case from last year and ask the vendor to enter it live, produce the 300 log line, the 301 form and the electronic submission file. Watch how many clicks it takes.
Test the worst reporter you have. Hand the phone to someone who has never used the product and ask them to report a near miss. If it takes more than ninety seconds, it will not happen on site.
Ask what the regulatory content service actually covers. “Regulatory updates” can mean a curated feed for three jurisdictions or a global obligations register. The difference is a five-figure line item.
Model the seat count honestly. Per-seat pricing is fine for a safety department and ruinous across three thousand frontline workers. Ask for site-based or organization-based pricing early.
Check the exit. Incident records have five-year retention obligations in the US. Require full export including attachments, in a documented format, in the contract.
❓ Frequently asked questions
Is EHS software required by law?
No. The records are required; the software is not. OSHA requires forms 300, 300A and 301, their retention for five years, and electronic submission for establishments above certain thresholds. Software is a way to produce those records reliably.
What is the difference between EHS and safety management software?
Nothing consistent. Vendors use “EHS”, “HSE”, “EHSQ” and “safety management” interchangeably. What matters is which of the four scopes above the product actually covers — frontline capture, records of obligation, program management, or specialist domains.
Is there a free EHS platform?
SafetyCulture’s free tier covers up to 10 users and five active templates, which is real but small. EHS Insight offers a 30-day trial. GearTracker is free up to 100 items with unlimited users but covers only equipment and certification compliance. Everything else in this comparison is quote-based.
Do I need ISO 45001 certification?
No. ISO 45001 is a voluntary management-system standard, not a legal requirement in any jurisdiction. Customers and insurers sometimes require it contractually. Most of the platforms here can produce the evidence an ISO 45001 audit asks for; none of them make you certified.
Which one handles OSHA recordkeeping best?
Among this panel, the enterprise platforms — VelocityEHS, Cority, Intelex and EHS Insight — treat the 300/300A/301 chain as a native model. SafetyCulture, SiteDocs and Evotix are stronger at capture than at producing a defensible log. Ask for a live demonstration on your own case rather than trusting a feature matrix.
🚀 Conclusion
If nothing currently gets reported, start with SafetyCulture: it is the cheapest way to change that, it publishes its price, and the free tier lets you prove the point before spending anything. If you are a contractor still running safety on paper, SiteDocs is more focused and better rated.
If your compliance workload is driven by chemicals, VelocityEHS in North America and EcoOnline in Europe are the two serious answers. If it is driven by occupational health, Cority has no real rival here. If you want an enterprise-style platform you can evaluate before entering a sales cycle, EHS Insight is the only one that lets you.
And if the gap you actually have is equipment and certification compliance, do not buy an EHS platform to close it — that is a different product, and GearTracker is a cheaper and more precise answer alongside whichever platform you choose.
Use the interactive comparison with your own weightings, then make the two finalists process one of your real incidents end to end.